Serving State & Local Governments Since 1974

Procure an Engineer 2017-2018

How To Procure An Engineer – TX Community Block Grant

ADVERTISING/SOLICITATION PHASE

DOWNLOAD AND FILL OUT THE DOCUMENTS IN STEPS 1, 3, AND 4, ALSO JUST DOWNLOAD THE DOCUMENTS IN STEPS 5 AND 9 TO PLACE IN THE PROCUREMENT PACKET.

STEP 1 – DOWNLOAD AND COMPLETE THE SUGGESTED NEWSPAPER ADVERTISEMENT PUBLICIZING THE REQUEST FOR QUALIFICATIONS.

View Completed Example of the Newspaper Ad

STEP 2 – PUBLISH AD IN YOUR LOCAL NEWSPAPER – DATE OF PUBLICATION MUST BE AT LEAST 10 DAYS BEFORE PROPOSAL DUE DATE

STEP 3 – Email a copy of the ad to the TDA at MWBE@texasagriculture.gov.

STEP 4 –  DOWNLOAD AND COMPLETE THE SUGGESTED SOLICITATION LETTER.

View Completed Example of the Cover Letter

STEP 5 – DOWNLOAD AND COMPLETE THE SUGGESTED REQUEST FOR QUALIFICATIONS.

View Completed Example of the RFQ

STEP 6 – DOWNLOAD AND PRINT THE SAMPLE CONTRACT FOR PROFESSIONAL SERVICES. DO NOT FILL OUT THIS SAMPLE CONTRACT.

STEP 7 – PICK NAMES OF FIVE (5) FIRMS FROM  THE TDA ENGINEERS LIST.

STEP 8 – SEND BY US MAIL, EMAIL, OR FAX  THE FOLLOWING ITEMS TO THE FIVE (5) FIRMS YOU PICKED FROM LIST IN STEP 6.

  1. SOLICITATION LETTER
  2. REQUEST FOR QUALIFICATIONS
  3. SAMPLE CONTRACT for Engineer/Professional Services

RECEIVING/RATING/APPROVAL PHASE

STEP 9 – RECEIVE/OPEN THE PROPOSALS ON THE DUE DATE.

STEP 10 – DOWNLOAD THE RATING SHEET.

STEP 11 – RATE THE RESPONDING FIRMS USING THE RATING SHEET FROM STEP 10.

STEP 12 – CONTACT THE HIGHEST SCORING FIRM AND REQUEST A SIGNED CONTRACT.

STEP 13 – HAVE YOUR LOCAL GOVERNING BODY APPROVE THE CONTRACT.

STEP 14 – EXECUTE THE CONTRACT.


For more information regarding Engineer/ Professional Services Procurement contained in the 2016 TXCDBG Implementation Manual:

Click HERE for Chapter 5: Procurement Procedures 

Click HERE for Appendix E: Sample Engineering Services RFQ Packet