Procurement is the process through which an entity obtains goods and services from vendors. The federal government has established a set of procurement rules that apply to CDBG-funded projects. In addition, the State of Texas has enacted a set of regulations that also apply to CDBG contracts. The procurement procedures set forth in this chapter comply with both sets of regulations. In addition to applicable federal and state regulations, many local governments have laws and regulations regarding procurement. Grant Recipients must comply with all local laws governing procurement policies. In the event of conflict between federal, state and local law, the most stringent regulation applies.
Vendors that develop or draft specifications, requirements, statements of work or invitations for bids or requests for proposals must be excluded from competing for such procurements. (See 2 CFR 200.319). For example, an administrative consulting firm that participates in developing or distributing the request for proposals (RFP) may not then submit a proposal in response to that RFP.
Using the publicly disseminated guidance provided by the Texas Department of Agriculture (TDA), Traylor & Associates has created this webpage to help ensure that participating city and county governments are adequately informed about the required procurement process. We have included subpages, links, and example documents taken directly from TDA’s TXCDBG Implemnentation Manual that may be helpful to jurisdictions that desire a description of the step-by-step procurement process.